Your Event Team Spends 40% of Its Time on Admin. GatherMonk Gives That Time Back.
Speaker bios scattered across email. Exhibitor compliance on a spreadsheet. Vendors confirming requirements over WhatsApp. GatherMonk replaces all of it — one structured platform for every stakeholder, from first enquiry to post-event follow-up.
Running an Event Shouldn't Mean Running a Second Job Just to Chase Information
Every event team lives this. The speakers, exhibitors, vendors, and attendees are all different people — but they all end up in the same inbox.
- Speaker slides arrive in the wrong format, sent to the wrong inbox, the morning of the event
- Exhibitor compliance lives on a spreadsheet only one person understands
- Vendors confirm requirements over WhatsApp — no central record of what was agreed
- Every event starts from scratch, rebuilding last year's checklist from memory
- Format and dimension constraints catch the wrong file at upload — right format, first time
- One real-time dashboard shows who's submitted, approved, and overdue
- Vendors get structured requests — scope, access, and insurance documented upfront
- Save this year's event as a template — next year's setup takes 20 minutes
One Platform for Every Stakeholder Across Your Entire Event Lifecycle
GatherMonk gives event agencies, conference teams, and trade show organisers a complete system — from first lead enquiry to post-event ROI reporting — with a branded portal for every stakeholder type so every speaker, exhibitor, and attendee always knows exactly what they need to do next.
- Speaker intake, exhibitor onboarding, vendor coordination, and attendee registration — all collected in structured, tracked requests
- Field-level approval — approve what's correct, reject what's wrong with an inline comment, the person resubmits only the flagged item
- Branded portals for every stakeholder — Speaker Hub, Exhibitor Hub, and Attendee Portal, all with OTP login (no password to remember)
- Save every event as a reusable template — next year's entire collection setup takes 20 minutes, not 3 weeks
Stop Being the Person Speakers Email at 9pm to Ask What Format You Need
One structured request collects everything — headshot, bio, slides, AV requirements, and signed agreement, with format constraints enforced at upload. Wrong file? Auto-rejected with a note on exactly what to fix. The Speaker Hub gives every speaker a persistent login to track their own status, schedule, and FAQs.
- Speaker Hub portal — every speaker logs in once to see their tasks, schedule, AV guide, and FAQ in one place
- Automated reminders chase non-submitters — you never write "just following up on your slides" again
- Save as a template — deploy next year's speaker pack in 60 seconds, not another 2-week setup
Every Exhibitor Knows Exactly What They Owe You — Without a Single Email Thread
From booth confirmation to load-in, one GatherMonk request covers insurance, booth graphics, signed T&Cs, and power requirements — with format and dimension checks at upload. The Exhibitor & Sponsor Hub gives each exhibitor a persistent login for their compliance status, floor plan, and FAQs, cutting "resend my link" emails by over 80%.
- OTP login — exhibitors click one link from their email, no password needed for an event they attend once a year
- Task checklists inside the portal — confirm booth dimensions, book loading bay slot, acknowledge H&S briefing, all tracked per exhibitor
- Instruction pages for floor plans and load-in times — publish once, every exhibitor sees the current version immediately
- Bulk-import your exhibitor list and send every invite in one go — no adding contacts one by one
- Bulk-approve insurance certificates and compliance docs — clear 100 exhibitors at once instead of one by one
Turn Your Event Website Into a Lead Pipeline — Before the First Ticket Is Sold
Public forms on your event website capture interest before registration even opens — every respondent becomes a contact, ready for your formal invite. Once registered, attendees get their own Attendee Portal: schedule, speaker resources, and recordings, all in one place.
- Public interest and registration forms embeddable on your event website — capture qualified leads before formal registration opens
- Attendee Portal with session schedule, speaker resources, and FAQ — "what time does my session start?" calls: eliminated
- Post-event feedback requests sent to every registered attendee — structured responses that feed your next event plan and sponsor renewals
Stop Managing AV, Catering, and Logistics Across Six Separate WhatsApp Threads
Every vendor — AV, catering, booth builders, logistics — gets a structured request covering scope, timeline, access, and insurance. Compare quotes from multiple vendors in one dashboard, not five email threads, and redeploy the same request from a saved template next time.
- Insurance, scope, and timeline documented before a vendor is confirmed — no post-confirmation surprises
- Compare quotes from multiple vendors in one dashboard — same fields, same format, apples to apples
- Setup day "we didn't know about that" incidents: eliminated
Every Collection Workflow Your Event Team Runs — Before, During, and After
From the first exhibitor enquiry to the post-event ROI report — GatherMonk handles every structured collection workflow across the full event lifecycle.
Speaker Intake & Material Collection
Headshots, bios, abstracts, slides, AV requirements, accessibility needs, honorarium details, and signed agreements — one structured request, format constraints enforced at upload, Speaker Hub for ongoing access.
Discover MoreExhibitor & Sponsor Onboarding
Insurance certificates, booth graphics, signed T&Cs, power requirements, and brand assets — collected and approved before the event starts, with a persistent Exhibitor Hub so they always know what's outstanding.
Discover MoreAttendee Registration & Profiling
A public registration form on your event website captures contact details, session preferences, dietary requirements, and accessibility needs. Every registrant becomes a GatherMonk contact with structured, comparable data.
Discover MoreVendor Coordination & Compliance
AV suppliers, caterers, booth builders, and logistics companies all receive structured requests covering service scope, insurance, access requirements, and payment terms. Setup day surprises: eliminated.
Discover MoreSponsor Brand Asset & Content Collection
Sponsor logos, approved taglines, company descriptions, and pre-roll video assets collected with dimension and format constraints. Your designer gets print-ready files. Your marketing team gets approved copy. First time.
Discover MorePost-Event Feedback & ROI Reporting
Attendee satisfaction surveys, speaker experience feedback, exhibitor ROI scores, and NPS responses — all collected in structured GatherMonk requests within 24 hours of the event. Results feed next year's plan and sponsor renewals.
Discover MoreSpeaker Call for Papers & Abstract Review
Open a public call for papers, collect abstracts, bios, and supporting files from any number of submitters, then review and accept or reject each one with feedback — accepted speakers flow straight into the Speaker Hub.
Discover MoreWhat Event Teams Experience After Switching to GatherMonk
Based on how GatherMonk is used by event agencies, conference organisers, and trade show teams.
From First Enquiry to Post-Event Follow-Up — One Platform, Every Stakeholder
Event teams are typically collecting from speakers and exhibitors within an hour of signing up.
Capture Interest
Public forms turn website enquiries into structured contacts.
Send Structured Requests
Speakers, exhibitors, and vendors each get the right request, with reminders running automatically.
Review & Approve
Approve what's correct, reject what's not with a comment — only the flagged item comes back.
Branded Portals for All
Speakers, exhibitors, and attendees each get their own portal — one-click OTP login, no password.
Built for Every Role on Your Event Team
From the event director who sets the strategy to the coordinator who sends the reminders — GatherMonk fits the way event teams actually work.
Event Agencies & Conference Organisers
Manage speaker assets, exhibitor compliance, and sponsor fulfilment across multiple concurrent events from one admin account. Templates mean each new event deploys in minutes, not weeks.
Discover More →Conference & Speaker Programme Teams
Collect assets from 80 speakers simultaneously without managing 80 email threads. The Speaker Hub gives each presenter a single place to submit, check status, and access your AV format guide.
Discover More →Trade Associations & Member Events
Annual conference or annual exhibition — exhibitors and sponsors who return every year log into their persistent portal from last time. Annual setup takes 20 minutes from a saved template.
Discover More →Event Operations & Registration Managers
The progress dashboard replaces the compliance spreadsheet. See exactly which speakers are behind, which exhibitors haven't submitted, and which attendees need follow-up — on one screen.
Discover More →Sponsorship & Commercial Teams
Sponsors have a persistent hub that lives year-round. Fulfilment, post-event ROI reports, and renewal conversations all happen inside the same branded workspace. Sponsor renewal rate rises measurably.
Discover More →Corporate & Internal Events Teams
Collect team briefing acknowledgments, internal speaker materials, venue vendor documents, and accessibility requirements — the same structured system you'd use for external events.
Discover More →Large-Scale Trade Shows (500+ Exhibitors)
Manage compliance for hundreds of exhibitors with per-company portals, automated reminders, bulk approvals, and a real-time dashboard. No spreadsheet. No manual chasing. No per-exhibitor fees.
Discover More →Built for Events of Every Size and Format
Whether you're running a 50-person workshop or a 10,000-attendee trade show, GatherMonk scales with you — no per-recipient fees, no caps on requests or portals.
Conferences
- Leadership Summits
- Industry Conferences
- User Conferences
Trade Shows & Expos
- B2B Exhibitions
- Industry Expos
- Buyer-Seller Events
Medical & Academic
- Medical & Scientific Conferences
- Academic Symposia
- University Events
Associations
- Annual Meetings
- Member Conferences
- Franchise & Industry Expos
Corporate Events
- Partner Events
- Customer Events
- Internal Summits & Briefings
Public Events
- Festivals
- Community Events
Everything Event Teams Ask Before Signing Up
GatherMonk is a structured collection and client portal platform built for event agencies, conference organisers, and trade show teams. It replaces the email back-and-forth of chasing speakers, exhibitors, vendors, and attendees with structured requests tracked in real time, with automated reminders and field-level approval. Each stakeholder group gets their own branded portal — a Speaker Hub, an Exhibitor Hub, and an Attendee Portal — so every person knows exactly what they need to submit and where to find event information, without emailing you.
GatherMonk collects everything from speakers in one structured request: bio, headshot, session description, presentation slides, AV requirements, accessibility needs, payment details, and signed speaker agreement. Upload constraints enforce file formats — so you stop receiving LinkedIn screenshots instead of headshots and 4:3 slides when you need 16:9. Each item is reviewed individually: approve what is correct, reject what needs changing with an inline comment. Speakers submit only the flagged item. The Speaker Hub portal gives every confirmed speaker a single login to see their outstanding tasks, event schedule, AV guides, and FAQ.
Yes — exhibitor onboarding is one of the primary use cases for event teams. One structured request goes to every exhibitor covering: insurance certificate, booth graphic, signed terms and conditions, equipment and power requirements, and brand assets. The Exhibitor and Sponsor Hub portal gives each exhibitor a persistent login where they see their compliance status, outstanding tasks, deliverable deadlines, floor plan, setup instructions, and FAQ. "Can you resend me my submission link?" drops by over 80%.
Yes. GatherMonk's Forms Builder handles open attendee registration — a public form anyone can submit without an account, embedded on your event website. It captures contact details, session preferences, dietary requirements, accessibility needs, and payment tier. Every registrant becomes a GatherMonk contact. The Attendee Portal gives registered attendees a personal workspace where they see their schedule, speaker information, session resources, and can submit post-event feedback — all without creating a password.
Yes — GatherMonk's Unlimited Templates feature saves every request as a reusable template: all fields, sections, file constraints, reminder schedules, and email copy preserved. For a recurring annual conference or trade show, your speaker intake, exhibitor onboarding, and vendor coordination requests are deployed from saved templates. Next year's full event setup takes 20 minutes, not 3 weeks.
GatherMonk provides three portal types for event teams. The Speaker Hub gives confirmed speakers a named workspace with their submission status, event schedule, AV guides, and FAQ. The Exhibitor and Sponsor Hub gives exhibitors a persistent login showing their compliance status, deliverable checklist, floor plan, and setup instructions. The Attendee Portal gives registered attendees their personalised schedule, speaker resources, and session recordings. All portals use OTP magic link login — no password to create or remember.
GatherMonk sends structured requests to AV suppliers, caterers, booth builders, and logistics vendors — collecting service scope, timeline, technical specifications, access requirements, insurance certificate, and payment details in one place. Reminders chase non-responders automatically. You can compare quotes from multiple vendors in one dashboard rather than across separate email threads. Vendor insurance and contract documents are reviewed and approved individually.
Most event agencies and conference teams start on the Professional plan at $79 per month, which includes 3 Client Portals, unlimited requests, OTP portal login, branded portals, FAQ Manager, Instruction Pages, Task Checklists, and Portal Analytics. Agencies managing multiple concurrent events or needing unlimited portals upgrade to the Business plan at $149 per month. All plans include a free 14-day trial with no credit card required. See full details on the pricing page.
Yes. Our Business plan is built for enterprise-scale events. GatherMonk handles high-volume concurrent uploads in the run-up to a show, bulk approvals, bulk data exports, and unlimited portals for events with 500+ exhibitors and 10,000+ attendees. You can also bulk-import your exhibitor or speaker list and send every invite in one go, rather than adding contacts one by one.
No. There are no per-person fees and no caps on the number of recipients per request, the number of requests you send, or the number of portal users on the Business plan. Manage 50 exhibitors or 500, 20 speakers or 200 — the platform scales with you, not against you.
Ready to Run Your Next Event Without the Admin Chaos?
Event teams are collecting from speakers and exhibitors within an hour of signing up. Every stakeholder in their own portal. Every deadline tracked automatically.