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VIRTUAL EVENTS & WEBINARS

Your Webinar Tool Runs the Call. GatherMonk Runs Everything Else.

Stop chasing speakers, sponsors, and attendees by email. Materials, approvals, branded portals, and follow-up — organised in one place, working alongside Zoom, Teams, or Webex.

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14-day free trial on all plans
Used by virtual event producers, webinar teams & online conference organisers
Zero* speaker tech surprises on event day
∞ Attendees, speakers & sponsors — no per-person fees
<24 hrs from event close to sales-ready leads
3–5 days to relaunch a recurring webinar from a template

*Based on teams that complete speaker tech checklists at least 5 days before the event.

SOUND FAMILIAR?

Running a Virtual Event Shouldn't Mean Managing Five Disconnected Systems and Writing the Same Email Twelve Times

Virtual event teams are drowning in coordination that should be automated and follow-up that should be structured. GatherMonk was built to replace all of it.

✗
Before GatherMonk
  • Attendee data scattered across the registration platform, a spreadsheet, and three inboxes
  • Speaker tech issues discovered live — "rehearsal" was a 5-minute Zoom call the night before
  • Recordings "available soon" — 2 weeks of manual processing before attendees can watch
  • Lead scoring is a manual review, days after the event, from imperfect data
✓
After GatherMonk
  • Every attendee in one structured database — preferences, accessibility needs, and engagement data together
  • Speaker tech requirements and rehearsal slots confirmed a week out — zero surprises on event day
  • Recordings land in the Attendee Portal within 2–3 days — no chasing for links
  • Engagement-based lead scoring hands sales-ready leads to your team within 24 hours
INTRODUCING GATHERMONK FOR VIRTUAL EVENTS

Virtual Event Content Collection & Speaker Portal — Registration Through ROI

GatherMonk gives virtual event companies, webinar producers, and online conference teams a complete system from the first marketing campaign to post-event analytics — with a branded portal for every stakeholder type so every attendee, speaker, and sponsor always knows exactly what they need to do and where to find everything. Whether your event is fully virtual, in-person, or hybrid — the same structured platform works for every attendee, speaker, and sponsor, on whichever streaming platform you use: Zoom, Microsoft Teams, Webex, Hopin, or Airmeet.

  • Attendee registration, speaker tech setup, sponsor onboarding, and post-event follow-up — all in structured, tracked requests
  • Four branded portals — Attendee Portal, Speaker Portal, Sponsor Portal, and Producer Control Room — all with OTP login
  • Lead scoring from engagement data — sessions attended, questions asked, polls completed — sales handoff within 24 hours
  • Templates for every recurring event — monthly webinar setup drops from 2–3 weeks to 3–5 days
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VIRTUAL EVENT SPEAKER MANAGEMENT

Zero Speaker Tech Issues on Event Day* — Because Every Problem Was Caught in the Week Before

Every speaker completes a structured tech request — audio, camera, screen share, bandwidth, and backup plan — reviewed by your team with anything incompatible rejected and a comment on exactly what to fix. The Speaker Portal then handles rehearsal booking, materials upload, and briefing — no more "where's the Zoom link?" emails on the morning of.

  • Speaker Portal with tech checklist, rehearsal scheduling, materials upload, and briefing guide — all in one login
  • 16:9 slide format enforced at upload — wrong ratio rejected with an inline comment before your production team ever sees the file
  • Bulk-import your full speaker list and send every tech request in one go — built for multi-track summits with 100+ speakers
Real result: Speaker tech issues on event day: multiple daily → zero.* Speaker setup time reduced from ad-hoc coordination over 3 weeks to a structured 5-day process.
*Based on teams that complete tech checklists at least 5 days before the event.
ATTENDEE REGISTRATION & PORTAL

Every Attendee Knows Exactly How to Join, What to Expect, and What They Missed

A public form captures registration — name, session preferences, accessibility needs — no account required, and cuts registration errors from 10% to under 1%. The Attendee Portal then becomes their event home: one-click join links, speaker bios, live Q&A, and recordings, all with OTP login.

  • Personalised session agenda based on registration preferences — attendees see only their relevant sessions, not the full programme
  • Post-event recording access inside the portal — attendees who missed sessions catch up without emailing you for the link
  • Accessibility accommodation tracking from registration through event day — captions, ASL, and accommodated access all confirmed before the event
Real result: Attendee registration errors: 10% → under 1%. Attendee return rate: 30% → 60%+. "How do I join?" support queries on event day: near zero.
SPONSOR & LEAD MANAGEMENT

Sponsors See Their ROI in Real Time — Not Six Weeks After the Event When They're Already Deciding Whether to Renew

Sponsor onboarding — logo files, branding guidelines, and lead capture setup — is collected and approved through one structured request, so nothing blurry slips onto the opening slide. The Sponsor Portal then shows real-time lead captures during the event and a full ROI report afterwards, so renewal conversations start from data.

  • Real-time lead visibility during the event — sponsors see captures as they happen, not in a report 3 weeks later
  • Post-event ROI report inside the Sponsor Portal within one week — leads, engagement metrics, and renewal options in one place
  • Sponsor renewal rate: 60% → 85%+ when ROI is measurable and visible rather than anecdotal
Real result: Sponsor renewal rate: 60% → 85%. Lead quality improves 50%+ with engagement-based scoring vs raw attendance data. Sponsor ROI conversations shift from negotiation to data review.
POST-EVENT PROCESSING & LEAD HANDOFF

Post-Event Follow-Up That Happens in 24 Hours — Not 2 Weeks When the Leads Have Gone Cold

Within an hour of the event ending, a structured feedback request goes to every attendee — scored questions, not a cold survey link. Engagement data (sessions, Q&A, polls) scores every lead automatically, so sales-ready attendees are identified and handed off with context within 24 hours.

  • Post-event feedback sent within 1 hour of close — structured, scored, and connected to actual attendee engagement data
  • Lead scoring from engagement data — sales-qualified leads identified and handed off within 24 hours, with scoring context attached
  • Post-event processing time: 1–2 weeks → 2–3 days — recordings available in the Attendee Portal before attendees forget they registered
Real result: Lead quality improves 50%+ with engagement-based scoring. Post-event processing time: 1–2 weeks → 2–3 days. Lead follow-up rate: 50% → 95%+ when handoff is structured and timely.
FOUR PORTALS. ONE PLATFORM.

A Branded Workspace for Every Stakeholder in Your Virtual Event

Every person involved in your virtual event gets their own branded portal — with OTP login (one click from their email, no password to remember) and everything they need in one place.

👤 ATTENDEE PORTAL

For Registered Attendees

Every attendee's personalised event workspace — from registration confirmation through post-event recordings. One login, everything they need, no emails asking for the Zoom link.

  • Personalised session schedule with one-click join buttons
  • Speaker bios, session details, and downloadable resources
  • Live Q&A, polling, and networking directory
  • Post-event recording access and follow-up feedback
🎤 SPEAKER PORTAL

For Speakers & Presenters

Every speaker's pre-event workspace — tech requirements, rehearsal scheduling, materials upload, and briefing guide. Everything confirmed before the event day, not during it.

  • Technical requirements checklist with format enforcement
  • Rehearsal time slot selection and confirmation link
  • Presentation upload with 16:9 constraint enforced
  • Event briefing, Q&A guidelines, and post-event feedback
🎬 PRODUCER CONTROL ROOM

For Event Producers & Coordinators

Live event health dashboard — attendee count, engagement metrics, technical status, and speaker management in one screen. Proactive intervention before problems become incidents.

  • Real-time attendee count and engagement metrics dashboard
  • Speaker management: schedule, tech status, support tickets
  • Live Q&A moderation and polling creation
  • Alert notifications for technical issues and low engagement
Live event tip: Install the GatherMonk Chrome Plugin to monitor registrations, approve speaker submissions, and capture leads directly from your browser toolbar — without leaving your streaming or webinar tab while the event is live.
USE CASES

Every Collection Workflow Your Virtual Event Team Runs

From the first marketing campaign to the post-event ROI report — GatherMonk handles every structured collection and communication workflow across the full virtual event lifecycle.

Attendee Registration & Access

A public form on your event website captures name, email, company, session preferences, and accessibility needs. Registration errors drop from 10% to under 1%. Every registrant becomes a structured GatherMonk contact.

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Speaker Tech Setup & Rehearsal

Audio, camera, screen share, bandwidth, and backup plan all confirmed via structured request before the event. Rehearsal scheduling inside the Speaker Portal. Speaker tech issues on event day: from multiple daily to zero.

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Speaker Materials & Slide Collection

Bios, headshots, and presentation slides collected with format constraints enforced. 16:9 slides required — 4:3 rejected at upload with an inline comment. Marketing has promotion assets. Tech team has production-ready files.

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Sponsor Onboarding & Lead Capture

Sponsor logo files, branding guidelines, and lead capture setup confirmed via structured request. Real-time lead visibility in the Sponsor Portal during the event. Full ROI report inside the portal within one week.

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Post-Event Feedback & Lead Scoring

Structured feedback request sent to every attendee within one hour of the event. Engagement data (sessions, Q&A, polls) scores every lead automatically. Sales-ready leads handed off within 24 hours. Lead follow-up rate: 50% → 95%+.

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Recurring Webinar & Series Management

Every request saved as a reusable template. Monthly webinar setup drops from 2–3 weeks to 3–5 days. Post-event processing drops from 1–2 weeks to 2–3 days. Each event builds on the last — data, templates, and contacts accumulate across the series.

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Collect Speaker Recordings

MP4 session recordings, intro videos, and backup recordings collected via session submission software with file-size and format checks — ready for editing or on-demand publishing.

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Collect Streaming Assets & Production Notes

Session links, platform credentials, broadcast instructions, and production notes — collected once per session so your production team has everything needed to publish to Zoom, Teams, Webex, Hopin, or Airmeet.

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Build On-Demand Resource Libraries

Whitepapers, slide decks, and downloadable resources from every speaker collected into a structured library — instantly available in the Attendee Portal as on-demand content after the event.

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BY THE NUMBERS

What Virtual Event Teams Experience After Switching to GatherMonk

Based on data from virtual event teams, webinar producers, and online conference organisers using GatherMonk.

–80%
Event setup time — from 2–3 weeks to 3–5 days using reusable templates for every recurring event
Zero*
Speaker tech issues on event day — down from multiple daily incidents when requirements are confirmed a week before
+50%
Lead quality improvement with engagement-based scoring vs raw attendance data alone
85%
Sponsor renewal rate — up from 60% when ROI is measurable and visible before the renewal conversation begins

*Based on teams that complete speaker tech checklists at least 5 days before the event.

HOW IT WORKS

From First Registration to Post-Event ROI — One Platform, Every Stakeholder

Virtual event teams are typically collecting from speakers and processing attendee registrations within an hour of signing up.

1

Launch Registration

Public forms capture every registrant as a structured contact, ready for their Attendee Portal.

2

Confirm Speakers

Tech requirements, materials, and rehearsals confirmed through the Speaker Portal — surprises eliminated.

3

Run the Event Live

The Producer Control Room tracks engagement and tech status in real time — sponsors see leads as they happen.

4

Follow Up & Score Leads

Feedback and engagement data score every lead within an hour — sales-ready leads handed off in 24 hours.

WHO USES IT

Built for Every Role on Your Virtual Event Team

From the event producer who oversees everything to the speaker coordinator who manages the talent — GatherMonk fits the way virtual event teams actually work.

Virtual Event Producers & Companies

Manage attendee registration, speaker coordination, sponsor onboarding, and post-event analytics from one admin account. Templates mean each recurring event deploys in days, not weeks.

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Webinar Producers & Online Conference Teams

Monthly webinar series or annual online conference — templates deploy the full structure in 3–5 days. Speaker tech confirmed a week before. Post-event follow-up sent within an hour of close.

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Speaker Coordinators

Every speaker managed through a structured request and a Speaker Portal. Tech requirements confirmed a week before. Rehearsal scheduled inside the portal. Materials in the right format. No surprises on event day.

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Event Analytics & Marketing Teams

Engagement data from sessions, Q&A, and polls scores every lead automatically. Sales-ready leads identified within 24 hours. Sponsor ROI calculated from tracked data. Campaign source tracked from registration through conversion.

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Sponsorship & Commercial Teams

Sponsors see their ROI in real time inside their portal. Full ROI report within one week. Renewal conversations start from data, not anecdote. Sponsor renewal rate: 60% → 85%+.

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Hybrid Event & Corporate Event Teams

Unified management for both in-person and virtual attendees from a single dashboard — separate registration flows, shared portal access, and post-event follow-up that covers both audiences from the same system.

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EVERY KIND OF VIRTUAL EVENT

Built for Events of Every Size

From a 50-person internal webinar to a 10,000-attendee global summit — the same platform scales with you. Unlimited attendees, speakers, and sponsors, with no per-person fees.

Global Virtual Summits & Multi-Day Conferences

  • Multi-track speaker management
  • Complex attendee portals
  • 100+ speakers, 5,000+ attendees

B2B SaaS Webinars & Product Launches

  • High-intent lead scoring
  • Rapid 24-hour sales handoff
  • Recurring series via templates

Internal Corporate Town Halls & Training

  • Accessibility tracking
  • Internal speaker briefings
  • Compliance & sign-off records

Hybrid Events

  • Unified in-person + virtual dashboard
  • Shared portal access
  • One follow-up flow, both audiences
COMMON QUESTIONS

Everything Virtual Event Teams Ask Before Signing Up

GatherMonk is a structured collection and client portal platform for virtual event companies, webinar producers, and online conference teams. It replaces scattered registration systems, chaotic speaker tech coordination, and ad-hoc post-event follow-up with one structured platform. Attendees get a personalised Attendee Portal with their session schedule, join links, resources, and recordings. Speakers get a Speaker Portal with their tech requirements, rehearsal links, materials upload, and briefing guides. Sponsors get a Sponsor Portal with real-time lead visibility and ROI reporting. Producers get a Control Room dashboard showing live event health, engagement metrics, and technical status.

Ready to Run Your Next Virtual Event Without the Admin Chaos?

Virtual event teams are collecting from speakers and processing registrations within an hour of signing up. Every stakeholder in their own portal. Every follow-up automated. Every event saved as a template.

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✓ 14-day free trial ✓ No credit card required ✓ GDPR compliant ✓ Ready in under 60 minutes