Stop Chasing Dealers, Distributors & Field Reps for Marketing Content by Email
Co-op claims, local campaign assets, event recaps, brand asset usage — GatherMonk replaces the scattered email threads with structured requests and one branded Dealer Portal for every partner.
Channel Marketing Shouldn't Mean Writing the Same Reminder Email to 200 Dealers
Co-op claims, campaign assets, and event recaps scattered across inboxes and shared drives — GatherMonk was built to replace all of it.
- Co-op claims arrive as email attachments — half are missing the invoice or proof of activity
- Dealers download brand assets from an old shared drive link — nobody knows which version is current
- Event recap photos trickle in over weeks — the report is always late
- Tracking who submitted what means a spreadsheet only one person understands
- One structured claim request — missing invoice or proof rejected at submission, not after finance reviews it
- Dealer Portal always shows the current brand assets and campaign guidelines — one login, always up to date
- Event recap requests collect photos, counts, and spend in one go — reports ready within days
- Real-time dashboard shows who's submitted, approved, and overdue — across every dealer and region
One Platform for Every Dealer, Distributor & Field Marketing Request
GatherMonk gives manufacturing marketing, marketing operations, and field marketing teams a structured way to collect co-op claims, campaign content, and event recaps from every channel partner — with a branded Dealer Portal so partners always know what's expected and where to find current brand assets.
- Co-op/MDF claims, campaign content, and event recaps — all collected in structured, tracked requests
- Field-level approval — reject only the item that's wrong, with a comment, partner resubmits just that
- One branded Dealer Portal, OTP login — brand assets, guidelines, and claim status always current
- Save every campaign as a template — next quarter's claim window deploys in minutes
Every Co-Op Claim Arrives Complete — Or Doesn't Arrive At All
Define what a valid claim needs — invoice, proof of activity, spend breakdown — and every dealer submits against that exact checklist. Missing or wrong items are rejected with a comment, not discovered by finance weeks later.
- One claim request sent to every dealer at once — personalised tracked link, no individual emails
- Automated reminders chase non-submitters before the claim window closes
- One-click export of approved claims for finance — no re-keying from email attachments
One Login Where Every Dealer Finds the Current Brand Assets & Campaign Guidelines
The Dealer Portal replaces the shared drive link nobody can find. Every partner logs in with OTP — no password — and sees current brand assets, local collateral, campaign guidelines, and their own claim status in one place.
- Always-current brand assets and local collateral — one place, no version confusion
- Instruction pages and FAQ answer "how do I submit a claim?" before it's asked
- Bulk-import your dealer or distributor list and invite everyone in one go
Every Roadshow and In-Store Activation Reports Back the Same Way
Send one recap request after every local event — photos, attendee counts, lead lists, and spend reconciliation, with quantity and format requirements enforced at upload. Reports are ready within days, not weeks.
- Minimum photo counts and formats enforced at upload — no chasing for "one more photo"
- Lead lists collected in one structured format, ready to hand off to sales
- Recap data doubles as proof-of-performance for co-op claim substantiation
Built for Manufacturing Marketing, Marketing Ops & Field Marketing
From co-op claims to campaign launches — GatherMonk handles the structured collection workflows that keep channel marketing running.
Co-Op & MDF Marketing Fund Claims
Invoices, proof of advertisement, and spend breakdowns collected against a defined checklist — approved claims exported for finance in one click.
Discover MoreDealer & Distributor Marketing Portal
A branded portal where every partner finds current brand assets, local collateral, and campaign guidelines — OTP login, no password, always up to date.
Discover MoreField Marketing Event & Roadshow Recaps
Photos, attendee counts, lead lists, and spend reconciliation collected from every rep after local activations — consolidated into one report.
Discover MoreProduct Launch Collateral Collection
Collect localised collateral, translated assets, and regional pricing sheets from every market team ahead of a global launch — one request, every region.
Discover MoreBrand Compliance & Asset Usage Audits
Ask dealers to submit photos of signage, storefronts, and ads to confirm correct logo and brand guideline usage — reviewed and flagged individually.
Discover MoreNew Dealer & Distributor Onboarding
Bring a new channel partner online with one onboarding request — agreements, branding setup details, and bank info — then drop them straight into the Dealer Portal.
Discover MoreWhat Manufacturing Marketing Teams Experience After Switching to GatherMonk
Based on how GatherMonk is used by manufacturing marketing, marketing operations, and field marketing teams.
From Campaign Launch to Approved Claims — One Platform, Every Partner
Marketing ops teams are sending their first co-op claim or content request to dealers within an hour of signing up.
Build the Request
Define exactly what a valid claim or submission needs — documents, photos, data — once, as a template.
Send to Every Partner
Bulk-import dealers, distributors, or reps and send personalised tracked links to everyone at once.
Review & Approve
Approve what's correct, reject what's wrong with a comment — partners resubmit only the flagged item.
Dealer Portal for Everything Else
Brand assets, guidelines, and status all live in one branded portal — OTP login, no password.
Built for Manufacturing Marketing & Channel Teams
From marketing ops who runs the campaign calendar to the field marketer chasing recap photos — GatherMonk fits the way these teams actually work.
Marketing Operations
Run co-op claim windows, campaign content requests, and dealer onboarding from one dashboard. Templates mean each quarter's campaign deploys in minutes.
Discover More →Field Marketing Managers
Send one recap request after every roadshow or in-store activation. Photos, leads, and spend land in one place — ready for the report and the next co-op claim.
Discover More →Channel & Trade Marketing
Every dealer and distributor in one branded portal with current brand assets and campaign guidelines — no more "which version is live?" questions.
Discover More →Brand & Communications Teams
Audit how the brand is actually showing up in the field — collect signage and storefront photos, review against guidelines, flag what's off-brand.
Discover More →Sales Enablement
Collect local case studies, testimonials, and pricing sheets from regional sales teams — build a library that's always current for the next pitch.
Discover More →Regional & Export Sales Teams
Submit local content, claims, and recaps through one link — no account to remember, no chasing for "which template do I use?"
Discover More →The Same Platform Also Runs Vendor Onboarding, Compliance & Training
Once marketing teams are set up, procurement, quality, and EHS teams use the same structured requests and portals for supplier and contractor workflows.
Vendor & Supplier Onboarding
Collect ISO certificates, insurance, and qualification documents from new suppliers with automated annual renewal reminders.
Discover More →Contractor Safety Packs
RAMS, liability insurance, and named-operative credentials collected and approved before any contractor accesses the site.
Discover More →Training Acknowledgments
Send policy and training sign-off requests to staff or contractors and track completion in one dashboard — no chasing signatures.
Discover More →Everything Manufacturing Marketing Teams Ask Before Signing Up
GatherMonk is a structured collection and dealer portal platform built for manufacturing marketing, marketing operations, and field marketing teams. You send structured requests to dealers, distributors, and regional sales reps for co-op marketing claims, local content, event recaps, and brand asset usage — GatherMonk tracks submissions in real time, sends automated reminders, and lets you approve or reject each item individually with inline comments. The Dealer Portal gives every partner a persistent branded login where they download approved brand assets, submit claims, and see what's outstanding.
Instead of dealers emailing invoices, photos, and proof-of-activity separately, you build one GatherMonk request defining exactly what a valid claim needs — invoice, proof of advertisement, campaign photos, spend breakdown. Each dealer gets a personalised tracked link. Marketing ops reviews each claim, approves or rejects with an inline comment, and exports approved claims for finance in one click. Reminders chase non-submitters automatically before the claim window closes.
Yes. The Dealer Portal gives every dealer or distributor a single branded login (OTP, no password) where they find approved brand assets, local collateral, campaign guidelines, and instruction pages, alongside their own claim and submission status. This replaces shared drives and email attachments with one always-current source of truth for every channel partner.
Field marketing managers send a structured recap request to every rep or dealer after a local event, roadshow, or in-store activation — photos, attendee counts, lead lists, and spend reconciliation, with format and quantity requirements enforced at upload. Submissions are reviewed and approved individually, then exported into a single report for leadership and for co-op claim substantiation.
GatherMonk's approval system lets marketing ops review each submitted item individually. When a dealer submits a low-resolution logo usage photo or an MDF claim missing an invoice, you reject only that item with an inline comment explaining exactly what's needed. The dealer resubmits only the flagged item — not the entire packet — and every decision is timestamped with the reviewer's name for a clean audit trail.
Yes. The Dealer Portal uses OTP (one-time passcode) login — dealers and reps receive a secure magic link by email and click it to access their portal. No password to create or remember, which suits partners who log in only a few times a year for campaigns or claim windows. Their email is automatically matched to all active requests so they see exactly what's outstanding and what's been approved.
Yes. Alongside dealer and field marketing collection, manufacturing teams use the same platform for vendor and supplier onboarding documents, ISO and insurance certificates with renewal reminders, on-site contractor safety packs (RAMS, insurance, named operatives), and training acknowledgment sign-off. Each runs as its own structured request with its own portal, reviewed the same way as marketing requests.
Most manufacturing marketing teams managing a dealer or distributor network start on the Professional plan, which includes 3 Client Portals, unlimited requests, OTP portal login, branded portals, FAQ Manager, and Task Checklists. Teams running multiple concurrent campaigns, regions, or needing unlimited portals upgrade to the Business plan. All plans include a free 14-day trial with no credit card required. See full details on the pricing page.
Ready to Replace the Co-Op Claim Email Chain With a System That Runs Itself?
Marketing ops teams are sending their first request to dealers within an hour of signing up. No spreadsheet. No chase emails. Every partner in one branded portal.